Donations may be made and nomination forms submitted throughout the year by local Commanderies and other State Committee procedures.
August / September
State Committees make their selection of nominated ministers and affirm fully sponsored ministers.
October 15
State Committees forward the names and contact information of their Pilgrim ministers to the Grand Encampment Chairperson no later than October 15 along with the Certification form and full fees. Checks are made out to: HOLY LAND PILGRIMAGE, INC. and mailed to the Grand Encampment Chairman listed below.
Information on selected and sponsored Pilgrims ministers and fees may be sent in at any time prior to that date (earlier is always better).
As information is received by the Chairman: The Grand Encampment Chairperson of the Committee on Holy Land Pilgrimage sends a Registration Form and a Certificate of Agreement to each of the Pilgrim ministers that must be returned to the Chairman within ten days.
November
Each Pilgrim minister will be sent information regarding travel arrangements, dates of travel, tour hosts, and links to web sites with much information to assist them in preparing for this great experience.
February & March
Pilgrim ministers travel during February and March. Pilgrimages are eleven days. Travel date preference will be honored on a first come, first served basis.